All Round River students are required to submit the following paperwork in order to participate on a program. The required forms will be provided to you in advance of the paperwork deadline, which is two months before the program start date.

Paperwork and documentation:

  • Medical History form
  • Participant Agreement, Release and Assumption of Risk form
  • Responsibility Form
  • Medical History and Emergency Contact information
  • Passport copy
  • Social Security Number (for registration/transcripts)
  • Copies of your health insurance cards (front/back)
  • Flight itinerary

Forms are due on the following approximate deadlines:

  • Fall programs: mid-July
  • Spring programs: mid-November or early-December (Botswana only)
  • Summer programs: mid-April

Please plan ahead to submit all documentation on time.  If you require an extension due to the scheduling of medical appointments or other delays, please contact us before the deadline to make arrangements for late submission. We appreciate your cooperation.

To submit completed paperwork:

You will be provided with a link for secure file upload via Dropbox in advance of the paperwork submission deadline. Contact Ben Szydlowski with questions at

Submit via email:

Submit via fax: 801-364-1873

Mail original signed paperwork to our main office:

Round River Conservation Studies
925 E 900 S Ste 210
Salt Lake City, Utah 84105